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OneDrive For Business Has Issues

OneDrive for Business - not quite the right solution

OneDrive for Business - not quite the right solution

I needed to like OneDrive for Enterprise.

And it ought to have been a fantastic relationship! There are many causes to like OneDrive for Enterprise. Though it had issues up to now, now the Home windows app is secure and quick; I’ve obtained plenty of space for storing included with my Workplace 365 subscription; and OneDrive for Enterprise consists of options at no cost that value additional from different providers.

So I dedicated to Microsoft. Throughout setup, I related my laptop computer to Workplace 365 (technically Azure Lively Listing), so I log in with my Workplace 365 enterprise account. I ready to make use of OneDrive for Enterprise as the one place for my information and footage. It was going to be so nice! Phrase and Excel would auto-save my information whereas I work. Microsoft would hold my information backed up and protected. The digital future was shiny.

However little issues stored making us battle.

The jigsaw puzzle was virtually full however a few items simply didn’t match.

TL;DR

Many Workplace 365 enterprise subscribers can be proud of OneDrive for Enterprise. The benefits are fairly actual! You may have the ability to hand over Dropbox or Field and scale back your month-to-month payments, with confidence that your information are safe and backed up.

However the points that cropped up for me may have an effect on you too. I made a decision it was value it to pay Dropbox for a premium subscription to keep away from OneDrive for Enterprise points. What sort of a particular snowflake are you?

Some great benefits of OneDrive for Enterprise

OneDrive for Business - folder backup

Most Workplace 365 licenses embrace 1Tb of on-line space for storing for information at no further cost. If your corporation makes use of Workplace 365 for mail, you’ve additionally obtained loads of space for storing in OneDrive for Enterprise. If you wish to use Dropbox or Field as an alternative, you’ll possible should pay for a license and adequate space for storing.

OneDrive for Enterprise consists of one necessary function that isn’t but a part of all Dropbox plans: Information On Demand allows you to retailer information on-line and flick through them in File Explorer in your pc with out utilizing any arduous drive area. Dropbox Sensible Sync is simply included in costlier paid plans.

OneDrive for Enterprise is deeply built-in into Home windows and the Workplace packages. You possibly can simply redirect your Desktop, Paperwork and Footage folders so the information are backed up and obtainable from all of your units. Life is easier should you can retailer all of your information in a single place that’s deeply built-in so that you don’t should hunt by way of the left column of File Explorer.

Once you work on OneDrive information in Workplace packages, they’re routinely and constantly saved as you’re employed.

OneDrive for Enterprise is full featured, offering quick syncing, model historical past, restoration of deleted gadgets, ransomware restoration, and extra. The opposite providers supply comparable safety and safety however the level is that you simply gained’t have to offer something up should you use OneDrive for Enterprise.

The issues with OneDrive for Enterprise

Let me be clear: you won’t expertise any points when you decide to OneDrive for Enterprise.

Microsoft’s complicated “private” and “work or faculty” accounts

First, although, it’s a must to leap over the hurdle that Microsoft has positioned in entrance of everybody utilizing its providers: the complicated distinction between Microsoft’s private accounts and the separate work or faculty accounts. When you hook up with each the private OneDrive and the “work or faculty” OneDrive for Enterprise, so you’ve two cloud icons within the decrease proper and two references to OneDrive in File Explorer, you may be in a complicated hell which most individuals by no means work out.

Let’s assume that you simply type that out. You join OneDrive for Enterprise to your work Workplace 365 account and also you utterly bypass the private account. What might go mistaken?

The mysterious folder backup error

OneDrive folder backup error

The function that mechanically redirects your Paperwork folder to OneDrive sounds fairly cool, so that you go to that display in OneDrive settings, the place a few clicks is all it takes to set it up. (Proper-click on the OneDrive for Enterprise icon / click on on Settings / click on on Backup.)

Besides it doesn’t work. You get the type of error message that the majority eyes actually can’t concentrate on: “We will’t shield Outlook.pst within the Paperwork folder. To proceed, transfer this file outdoors an essential folder and check out once more.”

There’s a solution to this. I’m not going to undergo an extended rationalization of the way you may break entry to an Outlook archive and the shortage of steerage about the place to place a probably essential file with the intention to nonetheless use it and it nonetheless will get backed up. As a result of should you get previous that, you won’t be achieved as a result of the subsequent error message may name out OneNote notebooks that additionally should be moved earlier than folder backup could be arrange with OneDrive and that’s a totally totally different sort of confusion.

Perhaps that gained’t occur to you. Perhaps you’ll spotlight Paperwork and click on on “Begin safety” (or “Begin backup,” as a result of Microsoft can’t use the identical phrases to explain a function for greater than 60 days with out imploding) and all the things will simply work.

But when it doesn’t, like so many points, the reply is, as a result of Microsoft.

The cluttered paperwork folder

This one is only private and nearly aesthetics. If you redirect your Paperwork folder to OneDrive, all the things in Paperwork is synced with OneDrive. That’s the purpose. That features all the junk folders added by Microsoft and different builders which might be cluttering up the Paperwork folder, which makes OneDrive a multitude once I go to it on the internet or on my telephone.

The folder redirection is an choice. I don’t have to show it on. I might transfer solely the folders which have my information and quit the mixing that may let me click on on Paperwork to succeed in them in File Explorer.

For some purpose I’m high-quality doing that with Dropbox however it irritates me to be pressured to try this with OneDrive for Enterprise. What can I say? I’m shallow and capricious.

The mysterious sluggish pc

OneDrive - Office integration

Look, I can’t show it, however it felt like the whole lot slowed down. It was bizarre. I’ve a monster pc full of RAM and a quick processor and SSDs and, properly, it felt sluggish. I’m nonetheless unsure about that. Perhaps it was restricted to file operations within the OneDrive folders – sluggish to repeat/transfer information, sluggish to preview information, sluggish to open and shut them. Perhaps it was a basic slowdown, perhaps it was creativeness.

What I’m positive of was that the mixing with the Workplace packages didn’t go nicely. Opening or closing a file in Phrase or Excel all too typically received the white border “not responding” display for a number of seconds. You understand the one, Outlook does it on a regular basis – the one the place you don’t know if the system will ultimately recuperate or if a program has crashed so that you click on repeatedly till the pc throws up in your lap.

Ultimately I went into OneDrive for Enterprise (right-click on the icon / Settings / Workplace) and unchecked the field, “Use Workplace purposes to sync Workplace information that I open.” Restart the pc. Now I can’t collaborate with individuals on my Workplace information and the Auto-Save button within the higher left of Phrase/Excel is greyed out and information usually are not mechanically saved – however every part is operating at full velocity.

By this time I’ve turned off the folder redirection for Paperwork and I’ve turned off the mixing with the Workplace packages. I’m beginning to assume, why did I make this modification?

The search challenge

The ultimate straw.

I exploit File Explorer to seek for information always. I’m an influence searcher. I’ve been obsessive about indexing and looking for information for twenty years. I’ve been intently following Microsoft’s instruments for indexing and looking for information in Home windows because the early 2000s, when it first launched Home windows Desktop Seek for Home windows XP.

Once you retailer information on-line with OneDrive Information On Demand, you’ll be able to see all of the information in File Explorer however you possibly can solely seek for file names. You possibly can’t search the complete textual content of the file contents. You’ll be able to solely do a full-text search from the web site. (Dropbox Sensible Sync works the identical approach however a minimum of it provides a search field that pops up once you click on the icon within the decrease proper.)

However that’s not all.

When you transfer the OneDrive folder in your pc to a special location than the default, then you’ll be able to’t search it in any respect. Not for file names, not for full textual content. The folders disappear from the Home windows Indexing Service.

I’ve a small SSD for my C: drive. It holds the working system and program information nevertheless it’s not large enough for my paperwork and footage. For that purpose I moved the OneDrive for Enterprise folders to my F: drive, an enormous storage drive. Despite the fact that a lot of the information are on-line, I nonetheless need to have some folders saved on the exhausting drive for quicker entry and to make them obtainable if I’m offline.

I can’t search them. If you look within the Indexing choices, they’re actually gone.

OneDrive folder missing from indexing options on F: drive

The left aspect of the screenshot above exhibits the contents of F:UsersBruceBerls – two folders, Dropbox and OneDrive – Bruceb Consulting.

The appropriate aspect exhibits the folders that may be listed utilizing the Home windows Indexing Service (Management Panel / Indexing Choices / Modify). The Dropbox folder is listed. I can seek for file names in Dropbox – not full textual content however higher than nothing. The OneDrive folders are simply . . . not there. Poof! They’re gone. I stored going again to that dialog field time and again as a result of it didn’t make any sense. Certainly that may’t be?

If I seek for a file identify saved in OneDrive for Enterprise, I get nothing.

Is it a bug? Is it required by some quirk of the Information On Demand agent? There are a number of individuals on-line complaining about it however no particulars from Microsoft.

That was it. I moved my paperwork and footage to Dropbox and determined to not cancel my subscription to Dropbox Skilled. I’ll spend $199/yr so I don’t have to consider any of this ever once more.

It might have been such a stunning relationship. We dated for some time and I don’t remorse it. However it gained’t work out between us.

As a result of, sadly, OneDrive for Enterprise has points.

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